Prepare your data for export into a database.Prepare someone else’s data before you import it into your own spreadsheets.Find unintended duplicates in your data.Use these tips to remove spaces when you want to: With these tips, you can clean up data entered from multiple sources and ensure that it is consistent and less prone to unintended duplication. Use carefully so that you don’t remove spaces you still want or need! Warning: This technique will search for and replace ALL spaces in the entire sheet or selection area. Enter one space ” ” in the Find what: field and leave the Replace with: field empty to remove all spaces. Click CTRL+F to open the Find dialog box, then click the Replace tab. You can also remove spaces using the Find/Replace feature in Excel. Then copy the data to the data column as you did before using CTRL-C and Paste Options. Since we want NO characters to replace the space, type “”.Ĭlick OK to apply the formula to the cell.Ĭopy the formula to the remaining cells in the helper column.
In the “New_text” field, enter the character you want to appear instead.In the “Old_text” field, enter the character you want replaced separated by quotes.Click on the first cell in the column that you need changed.On the Formulas tab, click the Text dropdown menu in the Functions group and select SUBSTITUTE. In this example the column is called No Spaces.Ĭlick in the first cell of the Trim column. If you need to prepare your data for import into a database (such as MS Access) or have a combination of number and text data that simply needs ALL spaces removed, you can use a formula instead of the TRIM function to remove ALL blanks in a cell.Ĭreate a temporary, or helper, column for the corrected data at the end of your spreadsheet like you did for the TRIM function. Now you can Delete the Trim helper column and your Name column is clean. Select Paste Values under the Paste Options heading. Then, select the first cell in the Name column and right-click. To do this, select all of the cells in the Trim column, then hit CTRL+C to copy the cells to the clipboard. Now you just need to replace your original data with your clean data. You can see that the TRIM function cleaned up the extra spaces and the character counts are now all the same except for the “JoeSmith” that did not have any spaces between the first and last name. Click OK.Ĭopy the function to the remaining cells in the column to apply the function to the rest of the Name cells. On the Formulas tab, click the Text dropdown menu in the Functions group and select TRIM.Īfter the dialog box appears, click on the cell that contains the text you would like to remove spaces from to complete the function.
Hanging indents in excel for mac download#
To follow using our example above, download Excel Remove Spaces Formula TemplateĬlick in the first cell of the Trim column. For the purposes of this demonstration, we’ve called the column “Trim.” To use the TRIM function, you will need to create a temporary, or helper, column for the corrected data at the end of your spreadsheet. However, the # of Characters column reveals that there are hidden spaces buried in the text.
At a glance, several of them even look the same. In our example, you’ll see that there are multiple “Joe Smiths” in our data. Use this function when you have text data that contains hidden spaces in the cell. The TRIM function removes all spaces from text except a single space between words.
Hanging indents in excel for mac windows 7#
Images were taken using Excel 2013 on the Windows 7 OS. These steps will apply to Excel 2007-2013. The following tips will describe two methods using functions and formulas to remove unwanted spaces from your data. Especially when information has been copy/pasted into a spreadsheet, extra spaces can come along for the ride and lurk unnoticed until something goes wrong.Įxcel offers several ways to help you remove spaces and clean up your data, but you will want to choose the right technique for the type of data you are working with. Often, these issues are caused by extra spaces hiding before, after or between the text and numbers in your data. Or, how about – you are trying to add up two columns of numbers, but you keep getting errors. Categories: Advanced Excel Tags: Excel Formula Remove Spacesĭoes this sound familiar? You are searching for data that you know you’ve entered, but a query for Joe Smith simply doesn’t return any results.
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